Email remains one of the most convenient, economical, and uncomplicated forms of communication, whether it is for personal or professional use.

In the modern world, the office address—an address connected to your company name—is just as significant as your business email. Business domains can be found in the second half of email addresses, as in abc@mydomain.com.

Numerous vendors and service providers offer both free and paid options for setting up business emails. Today, I’ll show you how to use Zoho business email to quickly and easily create a free business email account that you can use to connect to your Cloudways – hosted website.

Preparation

Prior to setting up Zoho to host your email at a vanity URL, you must purchase the domain name or URL from a domain name registrar.

A domain name registration service is offered by Zoho itself. If you choose to proceed with that, you may forego this step and purchase the domain name through Zoho while setting up your email hosting.

Let’s suppose for the sake of this lesson that you already have a ready-to-use domain. Plans for web hosting frequently include email hosting as well. So you don’t need Zoho to host email at your domain if you pay for such a subscription to set up a website.

STEP-1

In order to host an email in a custom domain, you will need a corporate email account. (You receive an email address that ends in @zoho.com if you have a personal email account.)

Visit the homepage of Zoho Mail to begin setting up a business email account. Click the Sign Up Now button after selecting the Business Email radio box. You must choose a pricing tier on the Zoho Mail pricing page that is brought up after clicking this.

The Forever Free package from Zoho should be adequate if you only wish to host email at one domain. No matter whatever plan you choose, the setup for the email hosting is, of course, essentially the same.

Now that you’ve chosen the sign-up button for the required plan, it’s time to link your domain:

  • Choose the selection option that says “Sign up with a domain I already own.”
  • Fill out the field with your full domain name, including the extension. You already have the www portion of the URL filled in.
  • Next to the field, select the Add button.

Then, Zoho will request a few of your personal information, such as:

  • The email addresses username, which you want to create. Zoho treats this first user as the administrator and immediately appends your domain name and extension.
  • A contact email address for unique circumstances, including password resets. This has to be distinct from the one you’re making right now.

Select the ‘I agree to the Terms of Service and Privacy Policy checkbox after entering the necessary registration information and then click the Proceed button. Then, confirm Zoho’s summary of your registration information, and click the Sign-Up button to start the account creation process.

Now that you have verified your mobile number, Zoho will ask you to set up 2FA, or two-factor authentication, for your account. The initial step must be taken. Use the available Remind me later option to skip this step if you aren’t ready to enable 2FA.

STEP-2

You are now on the Domain Setup screen or the Control Panel for your domain. It is now necessary to confirm that you actually own the domain that you have connected to Zoho. This lets Zoho know that you are authorized to use its services with the associated domain and that you have administrative rights.

You can choose from one of the following three approaches to validate your domain:

  • TXT Approach
  • HTML Method
  • CNAME Method

After choosing your DNS hosting company from the list dropdown menu under Choose your domain’s DNS Manager, Zoho will provide instructions for each technique.

Return to the Control Panel screen from earlier after the DNS adjustments have taken effect. There, select the verification method you want to use by clicking the Verify… button. For instance, click the Verify by TXT option if you added a TXT record for verification.

Zoho now asks you to complete creating the main user. You are able to change the username you choose while registering. The first user immediately assumes the role of Super Administrator and has full authority over the account.

STEP-3

You can now create shared email accounts or groups and add new members to the account. Before setting up email delivery at your new email address, make sure you finish these procedures (es).

Only once you correctly configure the MX records for your domain with your DNS host will you begin receiving email. After you choose your DNS host, Zoho also gives the essential steps. 

Return to the Control Panel and select the MX Lookup button after following the instructions and updating the MX Records. When the confirmation menu appears, select OK.

You are now ready to start receiving messages in your brand-new Zoho mailbox. SPF records and DKIM records can be further added to your domain. These will shield your domain from spammers and other dangerous entities, as well as your incoming and outgoing emails.

Additionally, Zoho guides you through the process of setting up the mobile apps for Zoho Mail and transferring your emails from your current provider. The official Zoho setup for receiving email in your own domain is now complete. To access your new inbox and the associated productivity apps, click the Go to Workplace button.

Conclusion
If you already use Google apps, affordability is another aspect that will influence your decision to choose ZohoMail over Google apps. Using their migration tool, you can transfer your current Google Apps account and mail it to them. You only need to sign in to Zoho mail to access your email. Depending on whether you have a paid or free Zoho app, you can continue exploring its in-app features